• First, fill out the Group Room form. This is so that the hotel can know who the main contact is for your rooms. The teacher should be the main contact. There are spaces available for additional contacts. You can put your chaperones here so that the hotel can contact the chaperones if necessary. You will also put your method of payment on this sheet.

​

• Second, you will fill out the Rooming List excel spreadsheet. When reserving, you must put a different name for each room. You as the teacher can't put your name for every single room, but you can put your contact information (email) for each room. For example, for my first room, I would put my name on the first page and fill out the other information across the row.  After that, I would go to the Additional Guests tab and put the other people (i.e. my husband) who will be staying in that room. For the next line, you would put one student or chaperone on the front page, and then put the additional guests on the second page with the Additional Guests tab. 

  Do your best to guess who will be in each room at this point. If you need to make rooming list name changes, you will be able to do so at a later time, but filling it out will ensure that you can get your room reserved. We will send out a reminder for adjustments at some point in January. 

​

• When your forms are filled out, you will email your saved forms to melissa.marinelli@marriott.com. This is how to reserve your rooms for the Marriott and will allow for them to have a quicker check-in process when we arrive for registration. This must be done by Friday, January 12th, 2024, but I anticipate the rooms filling up quickly. I would reserve them sooner if able.

Jen Ratliff